Expense Management: From Chaos to Control

Navigating the Expense Management Maze: The SMB Struggle Unveiled

In the bustling world of construction, as businesses scale and projects multiply, so do the complexities of financial management. While growth is a sign of success, it also brings its own set of challenges, especially when it comes to keeping expenses in check. A mismanaged expense here and there can quickly snowball into significant financial setbacks. 

The Expense Management Nightmare 

Many SMBs start with humble beginnings. As they grow, so does the complexity of their operations, including the way they manage expenses. A shoebox full of receipts, multiple spreadsheets, and hours of manual entry become the norm. (Sound familiar?)  

This approach is not only time-consuming but also fraught with the potential for errors. 

According to a JP Morgan report, small businesses spend an average of 120 hours annually on administrative tasks related to expense management. That's time that could be better spent on core business activities. 




The High Cost of Manual Expense Tracking 

Beyond the time factor, there's a considerable financial implication to not having an efficient expense management system in place.  

Global Business Travel Association states that businesses can overspend by up to 10% due to inefficient expense reporting. For an SMB, every penny counts, and such overspending can significantly impact profitability. 

To boot, manual methods make it difficult to track and monitor expenses in real-time, leading to errors that are not noticed and even potential fraud. The Association of Certified Fraud Examiners found in their 2018 report that businesses lose an average of 5% of their revenue annually due to fraud, with expense reimbursement errors, overstatement of expenses and even fraud being one of the primary culprits.




Benefits of Automated Expense Management Solutions 

Automating expense management offers SMBs numerous benefits, including: 

  • Time Savings: Automated solutions can save countless hours by reducing the time spent on manual data entry, verification, and reconciliation. 
  • Improved Accuracy: Automation reduces the potential for human errors, ensuring that expense records are accurate and consistent. 
  • Enhanced Visibility: Digital solutions provide real-time insights into spending patterns, making it easier to spot anomalies or areas of overspending. 
  • Streamlined Approvals: With automated workflows, the approval process is faster, leading to quicker reimbursements. 


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Why Outpave is the Solution SMBs Need 

Outpave's expense management platform is tailored to cater to the unique needs of construction and residential services businesses – but works for every SMB! It offers an intuitive interface and robust features designed to simplify the entire expense management process. 

  • Tailored for Your Industry: Outpave understands the nuances and specific requirements of the construction and residential services sectors. 
  • User-Centric Design: With a focus on user experience, Outpave ensures easy adoption even for those not tech-savvy.  The Outpave solution even eliminates the concept of an expense report.  With Outpave, controls are placed up front and at the point of sale.  Transactions then flow directly through the approval and posting process without the need to create the dreaded, time-consuming expense report that is often submitted weeks after the fact. 
  • All-In-One Platform: From capturing receipts to generating detailed reports, Outpave offers comprehensive features to handle every aspect of expense management.

Don't Wait – Make the Switch Today! 

Every day you wait is another day of lost time, potential errors, and missed opportunities to optimize your business finances.  

With Outpave, not only do you get a platform that understands your industry's unique needs, but for a limited time, it's free to get started. Read that again – FREE! 

So, why wait? Bring order to the chaos and take control of your expenses today.  

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